Documentation Guidelines

Information on Documentation Guidelines Directions

  • Disability Resources and Services (DRS) uses a combination of information to determine a student's eligibility for services and reasonable accommodations.
  • Documentation of a specific disability does not directly translate into specific accommodations. Instead, reasonable accommodations are determined on a case-by-case and course-by-course basis.
  • Ensuring that accommodations provide effective access requires a deliberative and collaborative process that is responsive to the unique experience of each individual, as advised by the Americans with Disabilities Act, Amendments Act, 2008.
  • The rationale for seeking information about a student’s condition is to support the Disability Specialist in establishing disability, understanding the functional limitation of the disability or how the disability may currently impact a student in an academic environment, and making informed decisions about reasonable accommodations.
  • Documentation should be reviewed by examining the functional limitations of the disability on the student and how this supports the need for reasonable accommodations.
  • Disability documentation should be treated in a confidential manner and shared only on a need-to-know basis according to both state and federal laws and regulations.

The following documentation forms are available as a guide. DRS will review all formats of documentation submitted: